BYLAWS

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IBEW 613 Women’s Committee

Article I Name and Purpose

Section 1.01. Name. The name of this organization shall be IBEW 613 Women’s

Committee.

Section 1.02. Purpose. The organization is organized and operated for the charitable and

educational purposes of life as an I.B.E.W. Woman. Our mission is to provide the support

and encouragement needed for women to not only succeed, but to thrive as members of the

IBEW. Through solidarity, we will empower ourselves and each other to create a more

achievable, sustainable, and equitable industry for women.

Article II Membership

Section 2.01. Qualification.There will be a clear distinction made between Full Members

(voting) and Advisor Member (non-voting). Full Members will be issued a card that will be

visible at all times while voting is taking place. Beginning May 1 st ,2026 Full Members must

meet the following qualifications: Must be at least eighteen (18) years of age, an I.B.E.W.

electrical tradesman (journeyman, apprentice, CE/CW, or actively enrolled with JATC) and

have paid the Women’s Committee yearly dues. Invited guests, facility owners and staff shall

be classified as Advisor Members.

Section 2.02. Rights and Responsibilities. The members shall have the right and

responsibility to attend meetings/events sponsored by the organization, invite guests, serve

on committees, and be nominated or elected to office. Voting members shall have the right

to vote for the officers, review and approve the annual budget, and approve amendments to

these bylaws.

Section 2.03. Meetings. Standard meetings shall occur on the second Wednesday of every

month. There shall be one general annual meeting of the membership in October at which

the officers are elected. Such additional business or special meetings may be held alone or

in conjunction with an event sponsored by the organization as is determined by the

Executive Board or at the request of fifteen percent (15%) or more members in writing to the

Executive Board.

Article III Executive Board

Section 3.01. Membership. The Executive Board shall consist of the elected officers of the

organization.

Section 3.02. Authority. The affairs, activities and operation of the organization shall be

managed by the Executive Board. The Executive Board shall transact necessary business

during the intervals between the meetings of the membership and such other business as

may be referred to by the membership or these bylaws. It may create Standing and Special

Committees, approve the plans and work of standing and special committees, prepare, and

submit a budget to the membership for approval, and, in general, conduct the business and

activities of the organization.

Section 3.03. Meetings. The Executive Board shall meet once every month to prepare for

general membership meetings and to conduct the affairs of the organization.

Section 3.04. Quorum. A quorum of the Executive Board for the conduct of business shall

consist of at least two (2) officers in attendance. Either the Chairwoman or Co-Chair must be

in attendance. If neither Chairwoman, nor Co-Chair is able to be attendance, The Alternate

Officer may be permitted to lead the meeting.

Section 3.05. Action Without a Meeting. Any action required or permitted to be taken at a

meeting of the Executive Board (including amendment of these bylaws) or of any committee

may be taken without a meeting if all the members of the Board or committee consent in

writing to taking the action without a meeting and to approving the specific action. Such

consents shall have the same force and effect as a unanimous vote of the Board or of the

committee.

Section 3.06. Participation in Meeting by Video or Audio Conference Call. Members of

the Executive Board may participate in a meeting through the use of video or audio

software/applications or similar communications equipment, so long as members

participating in such meeting can hear one another.

Section 3.07. Reimbursement. Executive Board members shall serve without

compensation with the exception that expenses incurred in the furtherance of the

organization’s business are allowed to be reimbursed with documentation in accordance

with the organization’s financial policies, and prior approval.

Article IV Officers and Their Elections

Section 4.01. Officers. The officers of this organization shall include one Chairwoman, one

or more Co-Chair, a Recording Secretary, a Treasurer, and such additional officer(s) as may

be elected or appointed by the Executive Board.

Section 4.02. Election. A nominating committee composed of the Executive board will be

formed in August of the election yea. This committee will form a list of nominees for the

elected positions of the committee. The candidates shall be announced to the membership

as soon as possible. Candidates for all officers must be a in good standing with the local

union and have consented to serve. In addition, candidates for Chairwoman shall be a

woman and a Journeyman Wireman. Officers shall be elected at the October meeting of the

organization by the members present. Officers shall assume their official duties on the last

day of the current fiscal year following their election.

Section 4.03. Term. Officers shall serve a full two-year term, provided that all duties of their

position are fulfilled. If an officer fails to fulfill the duties of their position as laid out in these

Bylaws, the officer shall be given a 30 day notice in writing from the executive board to

correct such deficiencies. Failure to do so within this time period shall result in potential

removal from office. Upon removal, a special committee shall be formed by the remaining

officers to elect a new officer to fill the vacant position.

Section 4.04. Vacancies. A vacancy occurring in any office shall be filled for the unexpired

term by a person elected by a written majority vote by the committee, at the following

meeting. If the need should arise, the Chairwoman may appoint officers and/or restructure

as necessary. If the Chairwoman position should fall vacant at any time, it is the duty of the

Executive Board to appoint or restructure as need be.

Article V Duties of Officers

Section 5.01. Chairwoman. The Chairwoman shall be the principal executive officer of the

Organization and, subject to the control of the Executive Board, shall generally supervise

and control all the activities of the organization. The Chairwoman shall be a member of the

Executive Board and, when present, shall preside at all meetings of the Executive Board and

all meetings of the membership. The Chairwoman shall be listed on all financial institutions

and accounts held by the Organization. The Chairwoman’s signature shall be present on any

checks written by the Committee, unless already signed by the Co-Chair and in accordance

with any guidelines set forth in the By-Laws. The Chairwoman shall select and appoint the

chairpersons of all Standing and Special Committees and shall serve as an ex officio

member of all committees of the organization.

Section 5.02. Co-Chair(s). The Co-Chair shall be a member of the Executive Board and, in

the absence of the Chairwoman, shall perform the duties of the Chairwoman. In the event of

the occurrence of a sub-journeyman Co-Chair, the Alternate officer will assume the duties of

the Chairwoman, if the Chairwoman is absent. The Co-Chair shall be responsible for

maintaining an accurate record of all meeting dates and times and shall present this

information to the IBEW Local 613 representative for accurate representation on the

website. The Co-Chair shall also be responsible for updating websites held by the

Organization to the best of their ability. The Co-Chair shall have the ability to sign checks on

behalf of the Organization with the approval of the Chairwoman and following any guidelines

laid out in the By-Laws. The Co-Chair shall perform such other duties as are assigned by the

Chairwoman or the Executive Board.

Section 5.03. Recording Secretary. The Recording Secretary shall be a member of the

Executive Board. The Recording Secretary shall keep the minutes of the proceedings of the

membership and the Executive Board and shall see that all notices are duly given in

accordance with these Bylaws. The Recording Secretary shall be responsible for the

publishing of meeting minutes and shall manage and maintain an accurate tally of volunteer

records. Meeting minutes shall include the following: officers in attendance, time and date,

number of members in attendance and record of the Organization’s activities. The Recording

secretary shall ensure all minutes are complete and recorded in the assigned record book

provided by IBEW Local 613. This book shall remain at the hall for viewing by

representatives of IBEW local 613.The Recording Secretary shall perform all duties incident

to the office of Secretary and such other duties as may be assigned by the Chairwoman or

the Executive Board.

Section 5.04. Treasurer. The Treasurer shall be a member of the Executive Board and shall

act as the accounting representative for the Organization. The treasurer is not authorized to

distribute funds or payments out of the accounts of the committee. The treasurer shall

maintain accurate financial records and is authorized to view bank statements as well as any

financial documentation relating to the Organization. The Treasurer shall organize,

document, and record all financial activities. All financial records belong to the Organization

and shall be made available to the other officers and members upon request. The Treasurer

shall prepare an annual budget for review and approval by the members and ensure that

receipts are provided for cash received by the Organization. The Treasurer shall present a

written financial report (including income and expenditures and comparing budgeted

amounts to actual year-to-date amounts), at each General Membership Meeting of the

membership and at other times as requested by the Executive Board.

Section 5.05. Alternate Officer. The Alternate Officer is a position appointed by the

Chairwoman. The Alternate will assume the role of Chairwoman in the event of an empty

seat occurring due to unforeseen circumstances, only when the Co-chair is not a

Journeyman. They will be able to run meetings in the event of a temporary absence of the

Chairwoman. The Alternate will have the right to attend and vote at Executive Board

meetings. The Alternate may not fulfill the requirements for a Quorum in Section 3.04.

Section 5. Attendance. All officers shall be required to attend a minimum of seven

Women’s Committee meetings a year.

Article VI Finances

Section 6.01. Budget. The Executive Board shall present to the membership at the first

regular meeting of the membership after the officers have been elected, or as soon

thereafter as practicable, a budget of anticipated revenue and expenses for the year. This

budget shall be used to guide the activities of the organization during the year, including

serving as approval for anticipated expenditures. Any substantial deviation from the budget

must be approved in advance by the membership.

Section 6.02. Obligations. The Executive Board may authorize any officer or officers to

enter into contracts or agreements for the purchase of materials or services on behalf of the

organization.

Section 6.03. Loans. No loans shall be made by the organization to its officers or members.

Section 6.04. Checks. All checks, drafts, or other orders for the payment of money on

behalf of the organization shall be signed by the Chairwoman or Co-Chair. Checks of $250

or more must have the signature of at least two officers.

Section 6.05. Banking. The Chairwoman shall ensure that all funds of the organization are

timely deposited to the credit of the organization in such banks or other depositories as

determined by the Executive Board. All deposits and disbursements shall be documented by

a receipt, an invoice, or other written documentation. Sequentially numbered receipts shall

be provided, with a copy kept, whenever cash is turned over or collected. All deposits and/or

disbursements shall be made as soon as practicable upon receipt of the funds, normally

daily, immediately after received and counted. If debit or credit cards are established in the

name of the organization, a policy approved by the Executive Board shall be developed and

used that includes a list of the authorized users, daily/monthly/annual spending limits, and

review and oversight provisions. No personal charging on the card by the authorized users

shall be allowed.

Section 6.06. Financial Controls. The organization shall adopt appropriate financial

controls to ensure the integrity of its funds. Specifically, without limitation, the organization

shall maintain separation of financial controls so that, minimally:

 All expenses must be approved by the membership by way of approval of an annual

budget, or amendments thereto, or be approved by separate resolution of the

Executive Board.

 An officer or other person without check signing authority designated by the

Executive Board shall review and reconcile all bank statements monthly; and,

 A committee of at least two (2) people without check signing authority shall annually

audit all corporate finances or hire and supervise an outside accountant or auditing

firm to conduct a review of corporate financial records.

Section 6.07. Financial Report. The Treasurer shall present a financial report at each

membership meeting of the organization and prepare a final report at the close of the year in

accordance with the organization’s financial policies. The Executive Board shall have the

report and the accounts examined annually. If the organization grosses less than $100,000

per year, the financial practices and accounts may be reviewed by an internal audit

committee. The audit committee shall consist of two or more Board or voting members of the

organization who are not involved in the routine handling of the organization’s finances,

including not having signature authority on bank accounts or approval authority over

disbursements. If the organization grosses over $100,000 in receipts, an external

professional, such as a certified public accountant (CPA), shall be hired by the audit

committee to perform a financial review or compilation. A full audit shall be conducted by an

external CPA when annual gross receipts equal or exceed $250,000.

Section 6.08. Fiscal Year. The fiscal year of the organization shall be from January 1 to

December 31 but may be changed by resolution of the Executive Board.

Section 6.09. Financial Record Retention. All records of the organization shall be

maintained and destroyed in accordance with law, and standard record retention guidelines.

Financial records shall be maintained as follows:

RECORD HOW TO STORE PERIOD OF TIME

Year-end Treasurer’s

financial report/statement,

annual Internal Financial

Review Reports, IRS Form

990s

Store in corporate record

book, binder, and/or cloud-

based software.

At least seven (7) years

Consider keeping

permanently.

Bank statements, canceled

checks, check registers,

invoices, receipts, cash

tally sheets, investment

statements, and related

documents

Compile and file records on

a yearly basis. Store in

binder or cloud-based

software.

Seven (7) Years

Store w/financial records.

Destroy after seven years.

Treasurer’s reports

(monthly)

Compile and file records on

a yearly basis. Store in

binder or cloud-based

software.

Three (3) Years

Store w/ financial records.

Destroy after three years.

ARTICLE VII Conflicts of Interest

Section 7.01. Existence of Conflict, Disclosure. Officers, employees, and contractors of

the Organization should refrain from any actions or activities that impair, or appear to impair,

their objectivity in the performance of their duties on behalf of the Organization. A conflict of

interest may exist when the direct, personal, financial, or other interest(s) of any officer, staff

member or contractor competes or appears to compete with the interests of the

Organization. If any such conflict of interest arises the interested person shall call it to the

attention of the Executive Board for resolution. If the conflict relates to a matter requiring

board action, such person shall not vote on the matter. When there is a doubt as to whether

any conflict of interest exists, the matter shall be resolved by a vote of the Executive Board,

excluding the person who is the subject of the possible conflict.

Section 7.02. Nonparticipation in Vote. The person having a conflict shall not participate in

the final deliberation or decision regarding the matter under consideration and shall retire

from the room in which the Board is meeting.

However, the person may be permitted to provide the Board with any or all relevant

information.

Section 7.03. Minutes of Meeting. The minutes of the meeting of the Board shall reflect

that the conflict was disclosed, and the interested person was not present during the final

discussion or vote and did not vote on the matter.

Section 7.04. Annual Review. A copy of this conflict-of-interest statement shall be furnished

to each director or officer, employee and/or contractor who is presently serving the

Organization, or who hereafter becomes associated with the Organization. This policy shall

be reviewed annually for information and guidance of directors and officers, staff members

and contractors, and new officers and directors, staff members and contractors shall be

advised of the policy upon undertaking the duties of their offices.

ARTICLE VIII Indemnification

Every member of the Executive Board, officer or employee of the Organization may be

indemnified by the Organization against all expenses and liabilities, including reasonable

attorneys’ fees, incurred or imposed in connection with any threatened, pending, or

completed action, suit or proceeding. This indemnification applies when such individual

becomes involved by reason of their current or former service as a Board member, officer, or

employee of the Organization, including any settlement related thereto.

Indemnification shall not apply if the individual is adjudged liable for negligence or

misconduct in the performance of their duties.

In the event of a settlement, indemnification shall apply only when the Board approves the

settlement and determines that the reimbursement is in the best interests of the

Organization.

The right to indemnification provided in this Article shall be in addition to, and not exclusive

of, any other rights which such Board member, officer or employee may be entitled.

ARTICLE IX Amendments

These Bylaws may be amended at any regular or special meetings of the membership by a

majority vote of the members present, provided that at least thirty (30) days’ notice of the

proposed amendments has been made to the membership, or alternatively the membership

waives the required notice.

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